The 10 Key Questions to Ask When Choosing Your Wedding Venue

Introduction

As a wedding venue owner, I understand how crucial it is for couples to feel confident and informed when choosing the perfect location for their Cornwall wedding. With lots of experience welcoming couples to my own wedding venue in Cornwall, I’ve learned which questions really matter - questions that help couples envision their celebration and ensure they have all the details to make the right decisions.

When I meet with couples, I make it a priority to answer 10 key questions during every showround. These are the essentials that can really help the planning process, covering everything from understanding what’s included in the venue hire fee to knowing the plan for wet weather. In this blog, I’m sharing these questions with you so you can feel equipped and confident during your own venue visits.

Is Your Preferred Date of Your Wedding Available?

So a pretty obvious question to begin - confirm the availability of your preferred wedding date and enquire about alternative options if you're flexible. Once you’ve identified a suitable date, ask how long the venue can hold it for you. If you’re planning a legal ceremony, be sure to check with the local registrar’s office to ensure the date and time align with their availability before finalising your venue booking. Usually venues will hold the date for at least 48 hours, giving you time to make arrangements for the legal part of your ceremony.

What’s Included in the Wedding Venue Hire Fee?

Understand what’s included in the venue hire fee - such as tables, chairs, linens, lighting, glassware, sound system and decor. Equally important, ask what isn’t included to avoid surprises later. Knowing what you’ll need to source yourself can help with budgeting and planning.

Do You Provide a Wedding Coordinator or Point of Contact for the Day?

Having an experienced point of contact at your chosen venue is invaluable. Ask if the venue offers a dedicated coordinator who can assist with logistics on the day and if not, clarify what level of support is provided and whether you’ll need to arrange for a coordinator or extra help.

What Parking is Available at the Wedding Venue?

Is there sufficient parking for your guests or are there alternative transportation options? If parking is limited, ask about arrangements for taxis and drop-offs. For weddings in Cornwall, it’s worth noting that taxis can be hard to secure at short notice, so plan accordingly and advise your guests to book in advance.

Is Accommodation Available On-Site or Nearby?

Does the venue provide on-site accommodation for you and your guests? If not, check for recommendations for nearby hotels or guesthouses. Additionally, enquire whether there are designated spaces for getting ready, such as a bridal suite or dressing room, especially if staying overnight isn’t an option.

What Are the Bar Options?

Does the venue offer an open bar, cash bar, or allow you to bring your own alcohol? If you can supply your own drinks, ask about corkage fees. It’s also worth reviewing the venue’s drink packages and bar prices to see what works best for your budget. While corkage can seem like an attractive option, it’s important to do your sums.

What is the Backup Plan for Bad Weather?

If your wedding includes outdoor elements such as your ceremony and drinks reception, ensure the venue has a contingency plan for rain. Does it offer an indoor space or marquee as a backup? Take time to understand and assess whether these are spaces you’d be happy with.

Are There Any Restrictions?

Check for any venue-specific rules, such as noise curfews, policies for external suppliers, or restrictions on decorations, confetti, or candles. If catering is required, ask whether the venue provides in-house catering, requires you to use their preferred suppliers, or allows you to choose your own. If the venue only offers you in-house catering or choice of one of their preferred suppliers, be sure to ensure you know all the costs up front.

What is the payment structure and cancellation policy?

Gain a clear understanding of the venue’s payment structure, including deposit amounts, payment schedules, and any additional fees. Ask about their cancellation policy - knowing how changes or cancellations are handled can provide peace of mind.

What facilities are available for guests?

Ask about the facilities provided, such as parking, bathrooms, accessibility features, and amenities for children.

Conclusion

Choosing your wedding venue is one of the biggest decisions you’ll make in the planning process, and having the right information can make all the difference. As a venue owner, I’ve seen firsthand how asking these key questions can help couples feel more prepared, confident, and excited about their choice. Don’t hesitate to ask as many questions as you need to ensure your venue is the perfect fit. Your wedding day should be everything you’ve imagined and more—and it all starts with finding the right venue to bring it to life.

Ready to explore?! Dive into our directory of beautiful Cornish wedding venues and expert suppliers to begin planning your unforgettable day.

Credits:

Photo 1: Pencarrow House. Photographer: Ali Paul
Photo 2: Scorrier House. Photographer: Paul Keppel Photography.
Photo 3: Lusty Glaze Beach. Photographer: TBC
Photo 4: Rosevine Hotel. Photographer: TBC
Photo 5: The Cornish Place. Photographer: TBC
Photo 6: Location unknown. Photographer: Katie Goff
Photo 7: Rebel & Anchor. Photographer: Abigail Steed Photography
Photo 8 : Tide the Knot Wedding Planning. Photographer: Feast Photo
Photos 9 & 10: Antonia’s Pearls
Photos 11 & 12: Treseren. Photographer: Paul Massey Photography
Photos 13 & 14: Pengenna Manor. Photographer: TBC
Photos 15 & 16: Chef In My Home. Photographer: Thomas Frost Photography